When creating a fleet, it's essential to follow specific rules applicable to both car rental companies and businesses with extensive service networks. Understanding the causes and consequences involved can help you make profitable decisions during purchasing and facilitate future sales.
Vehicle fleets can range from a few vehicles to thousands, depending on the company's earnings, business status, and needs. Deciding on the size of your fleet should be based on these relevant criteria.
So, what should you consider when creating a fleet? Let’s explore the key factors:
1. Number Determination
Determine the number of vehicles based on your company's business situation and needs. For a company with a static structure, you can set a comfortable number by comparing a list of employees who need to drive with the company's resources. For car rental companies, the process is more complex. Analyze high seasons, special days, and regional dynamics with historical data to make an informed decision.
2. Places of Use
Consider where and how the vehicles will be used. Will they be operated in the city, between cities, on asphalt roads, or rough terrain? Answering these questions will help you determine the type of vehicles suitable for your fleet.
3. Tracking System and Required Personnel
After establishing the fleet, you need to track maintenance, repairs, accidents, and routes. Advanced software solutions are available for car rental companies and vehicle tracking programs can be obtained. Ensure that personnel using tracking software are well-trained.
4. Use of Tools
If you’re investing in a fleet, you’ll want to maximize the efficiency of these vehicles. Proper use and maintenance are crucial to avoid operational disruptions and prevent material and moral damage.
5. Insurance
Ensure that all vehicles in your fleet have both compulsory traffic insurance and automobile insurance. These measures are crucial for mitigating the consequences of frequent traffic accidents.
6. Cost Calculation
Identify low and high-cost vehicles within your fleet and implement protective measures accordingly. This will help in managing and calculating your costs effectively.
7. Information
Regularly inform vehicle users about the fixed expenses and costs associated with the fleet vehicles.
8. Fuel Prices
Consider fuel costs when starting fleet operations. Fleet-owning companies may negotiate agreements with fuel suppliers to reduce fuel expenses, which is a major cost factor.
9. Renewal Process
Managers know that real profit often comes from the purchasing process. Consider negotiating terms with the brand for vehicle renewal processes to save money during renewals.
The most crucial aspect of managing a fleet is the effective management of fleet processes through software support. Titarus is designed to help you manage the key processes of your vehicle fleet efficiently. For more detailed information, feel free to contact us.
